Join Our Team: Operations & Administration Coordinator
Tanya Noyes • October 3, 2025
Help us keep our organization running smoothly and make a difference in our community.
Overview
We are seeking a detail-oriented and proactive Operations & Administration Coordinator - provides essential support to ensure the smooth day-to-day operations of the office, governance processes, and community engagement activities. This role is ideal for someone highly organized, detail-oriented, and comfortable balancing a variety of administrative and coordination tasks in a fast-paced nonprofit environment.
Key Responsibilities, Administrative & Office Support
- Provide general office administration, including correspondence, filing, mail distribution, and supply management.
- Process payments.
- Coordinate office facilities, IT and equipment needs.
Governance & Reporting
- Support Board and committee activities, including scheduling meetings, preparing agendas and minutes, and maintaining accurate records.
- Track reporting requirements, deadlines, and compliance documents.
- Proofread and format reports, presentations, and communications.
Scheduling & Coordination
- Monitor calendars, coordinate meetings, and ensure scheduling efficiency for staff and committees.
- Organize logistics for events, workshops, and community meetings.
Community & Fundraising Support
- Assist with fundraising activities, including soliciting silent auction items and tracking donor information.
- Support communication efforts by proofreading and preparing content for newsletters, letters, and campaigns.
- Act as a connector with community partners, ensuring a professional and welcoming presence.
Qualifications
- Post-secondary education in administration, business, or related field; equivalent experience considered.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills with high attention to detail.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); comfort with databases and online tools.
- Experience supporting governance or board administration is an asset.
- Professional, reliable, and collaborative approach to working with staff, volunteers, and community partners.
Compensation & Work Environment
- $21-23/hour, 35 hours per week. Benefits. Paid time off.
- Standard office hours with occasional evening/weekend support for events.
- Work is primarily in-office with some flexibility.
Job Type: Full-time
Pay: $21.65-$23.00 per hour
Expected hours: 35 per week
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
Work Location: In person
Halfway There: United Way Leeds & Grenville Hits 50% of $900,000 Goal—But the Work Isn’t Done Behind every dollar raised is a story. A child who now has a safe place to go after school. A senior who no longer feels alone. A family who can put food on the table tonight. United Way Leeds & Grenville (UWLG) is proud to share that, thanks to the compassion of our community, we’ve reached 50% of our $900,000 fundraising goal. That’s $450,000 raised—and $450,000 to go. “This milestone is more than a number,” said Pamela Robertson, Cabinet Member at UWLG. “It’s a reflection of the kindness, generosity, and belief in one another that defines Leeds & Grenville. But we’re only halfway to ensuring that every person in our region has the support they need to thrive.” Now, we’re asking: will you help carry us the rest of the way? Every gift —no matter the size— has the power to change a life. Whether it’s a warm meal, a safe shelter, or a listening ear, your support helps deliver hope where it’s needed most. The finish line is in sight, but we can’t cross it without you. Join us, be part of the solution. Every dollar counts, and together, we can make a real, lasting impact. To donate, simply visit www.uwlg.org and click on the donation link, visit our office in person or give us a call today! For more information, please contact: Hailie Jack, Executive Director United Way Leeds & Grenville Email: ed@uwlg.org Phone: 613-342-8889 www.uwlg.org
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