Join Our Team: Operations & Administration Coordinator
Tanya Noyes • October 3, 2025
Help us keep our organization running smoothly and make a difference in our community.
Overview
We are seeking a detail-oriented and proactive Operations & Administration Coordinator - provides essential support to ensure the smooth day-to-day operations of the office, governance processes, and community engagement activities. This role is ideal for someone highly organized, detail-oriented, and comfortable balancing a variety of administrative and coordination tasks in a fast-paced nonprofit environment.
Key Responsibilities, Administrative & Office Support
- Provide general office administration, including correspondence, filing, mail distribution, and supply management.
- Process payments.
- Coordinate office facilities, IT and equipment needs.
Governance & Reporting
- Support Board and committee activities, including scheduling meetings, preparing agendas and minutes, and maintaining accurate records.
- Track reporting requirements, deadlines, and compliance documents.
- Proofread and format reports, presentations, and communications.
Scheduling & Coordination
- Monitor calendars, coordinate meetings, and ensure scheduling efficiency for staff and committees.
- Organize logistics for events, workshops, and community meetings.
Community & Fundraising Support
- Assist with fundraising activities, including soliciting silent auction items and tracking donor information.
- Support communication efforts by proofreading and preparing content for newsletters, letters, and campaigns.
- Act as a connector with community partners, ensuring a professional and welcoming presence.
Qualifications
- Post-secondary education in administration, business, or related field; equivalent experience considered.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills with high attention to detail.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); comfort with databases and online tools.
- Experience supporting governance or board administration is an asset.
- Professional, reliable, and collaborative approach to working with staff, volunteers, and community partners.
Compensation & Work Environment
- $21-23/hour, 35 hours per week. Benefits. Paid time off.
- Standard office hours with occasional evening/weekend support for events.
- Work is primarily in-office with some flexibility.
Job Type: Full-time
Pay: $21.65-$23.00 per hour
Expected hours: 35 per week
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
Work Location: In person
Graduating high school students invited to apply
February 11 is 211 day
Leeds & Grenville, ON – February 4, 2026 – United Way Leeds & Grenville (UWLG) has successfully reached its 2025 fundraising goal of $900,000, thanks to the generosity and commitment of donors, volunteers, workplaces, and partners across the region. Inspired by this year’s theme, Hope Starts with You , the community came together to support local programs and services that help people and families when they need it most. “I’m incredibly proud of our staff, Board, Campaign Cabinet, and Champions who worked hard right through the finish line,” said Board Chair Ian McFall. “This milestone wouldn’t be possible without the support of our community.” Campaign Chair Darren Gallacher added, “Reaching $900,000 means real, measurable impact across Leeds & Grenville. This achievement belongs to everyone who gave, volunteered, or supported the campaign.” UWLG’s Community Investment process is now underway, with volunteers reviewing applications to direct funds where they will have the greatest local impact. The organization continues its work year-round through workplace campaigns, events, and volunteer opportunities. To donate, volunteer, or learn more, visit www.uwlg.org or call 613-342-8889. About United Way Leeds & Grenville UWLG is dedicated to improving lives and building a stronger community. We focus on critical issues such as food security, homelessness, housing, mental health, addictions, and supports for children and youth. Through collaboration, innovation, and a commitment to community, we strive to create vibrant, caring communities where everyone can thrive. – 30 – Media Contact: Hailie Jack, Executive Director United Way Leeds & Grenville 613-342-8889 | ed@uwlg.org Photo courtesy of Andrew Kizell, A. Kizell Photography (Real Estate & Drone) Pictured from L-R (Front): Melissa Hindman (Director, Resource Development, UWLG), Brian Normandin (Financial Controller, Burnbrae Farms), Tanya Noyes (Data & Communications Coordinator, UWLG), Dr. Helen Anne Hudson (Senior Advisory to Corporate Social Responsibility, Burnbrae Farms), Meagan Metcalf (Executive Assistant, 3M Brockville), (L-R (Back): Marieke Van Spriel (Programs & Office Coordinator, UWLG), Melissa Szydlowski (Digital Marketing Specialist, Henderson Printing), Andrew Kizell (A Kizell Photography), Darren Gallacher (Campaign Cabinet Chair, UWLG & Business Loans Officer, Community Futures Grenville), Christopher Dang (Financial Analyst, Burnbrae), Chelsea Anderson (Case Manager, United Counties of Leeds and Grenville).
