Join Our Team: Operations & Administration Coordinator

Overview
We are seeking a detail-oriented and proactive Operations & Administration Coordinator - provides essential support to ensure the smooth day-to-day operations of the office, governance processes, and community engagement activities. This role is ideal for someone highly organized, detail-oriented, and comfortable balancing a variety of administrative and coordination tasks in a fast-paced nonprofit environment.

Key Responsibilities, Administrative & Office Support

• Provide general office administration, including correspondence, filing, mail distribution, and supply management.
• Process payments.
• Coordinate office facilities, IT and equipment needs.

Governance & Reporting

• Support Board and committee activities, including scheduling meetings, preparing agendas and minutes, and maintaining accurate records.
• Track reporting requirements, deadlines, and compliance documents.
• Proofread and format reports, presentations, and communications.

Scheduling & Coordination

• Monitor calendars, coordinate meetings, and ensure scheduling efficiency for staff and committees.
• Organize logistics for events, workshops, and community meetings.

Community & Fundraising Support

• Assist with fundraising activities, including soliciting silent auction items and tracking donor information.
• Support communication efforts by proofreading and preparing content for newsletters, letters, and campaigns.
• Act as a connector with community partners, ensuring a professional and welcoming presence.

Qualifications

• Post-secondary education in administration, business, or related field; equivalent experience considered.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills with high attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); comfort with databases and online tools.
• Experience supporting governance or board administration is an asset.
• Professional, reliable, and collaborative approach to working with staff, volunteers, and community partners.

Compensation & Work Environment

• $21-23/hour, 35 hours per week. Benefits. Paid time off.
• Standard office hours with occasional evening/weekend support for events.
• Work is primarily in-office with some flexibility.

Job Type: Full-time

Pay: $21.65-$23.00 per hour

Expected hours: 35 per week

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Paid time off

Work Location: In person